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Boardroom Bookings

HOW TO BOOK A BOARDROOM

 

Select your Meeting Size (see options in grid below)

Choose an available Boardroom that accommodates your Meeting Size

Book the available Boardroom!

Hourly rates apply to meetings under 5hrs in duration

Daily rates apply to meetings over 5hrs in duration

 
 
 
 
 
Small Medium Large X-Large
4 ppl Currently Unavailable 8 ppl Currently Unavailable

Due to COVID Restrictions, Boardroom Use is currently for Sandbox Members Only. Meeting sizes are limited to a maximum of 10 people in the Sandbox at one time from one organization.

Meeting Size Boardroom Hourly Rate Daily Rate
Small Medipharm Innovation Space $50.00 $300.00
Small Vroom Room $50.00 $300.00
Medium Busch Curve (Currently Unavailable) $80.00 $480.00
Large Medipharm + Vroom Room $95.00 $570.00
X-Large Medipharm + Vroom Room + Busch Curve (Currently Unavailable) $150.00 $900.00

BOARDROOM BOOKING FAQ

10a-4pm Monday-Friday

Closed Holidays & Christmas Shutdown

  • NO
  • We’d be happy to refer you to available co-working spaces in the area
  • Please contact Sandbox staff directly to discuss options

Please consult with Sandbox Staff directly for availability of bookings outside of hours of operation

Yes, please consult with Sandbox Staff directly for rates & availability

  • You can book up to 48 hrs in advance
  • You can book up to 3 mos. in advance using the online booking tool
  • Yes, if available you can book multiple rooms across multiple days
  • Please contact Sandbox staff directly if you would like assistance
  • Yes, if available you can book multiple or different boardrooms for different times on the same day
  • Please contact Sandbox staff directly if you would like assistance
  • Yes, General public can book directly on the website at published rates
  • Appointed Sandbox Administrator can book through the member portal

This is the contact your organization has appointed to manage their Membership Account & booking credits

  • To ensure that the management of booking credits is effectively managed
  • To mitigate the chance of double booking through communication breakdown within an organization
  • To mitigate the chance of Cancellation Charges for late or NO-SHOWING a Boardroom booking
  • To add clarity to communication of Boardroom bookings between your organization & Sandbox Centre
  • You may not be logged-in to the website
  • Your computer may be unplugged
  • You may not have access to use the online booking tool
  • You may not be the appointed Sandbox Administrator
  • The Boardroom you want to book may not be available for the requested date
  • You may have used your allotted booking credits and need to replenish them to gain access to the online booking tool
  • We accept Boardroom cancellations up to 72hrs in advance at no charge
  • There is a 50% charge for Boardroom bookings cancelled less than 72hrs in advance
  • There is a 100% charge for NO-SHOWING a Boardroom booking
  • There is no charge for cancelling Drop-In bookings
  • A dedicated 55” wall mounted monitor with HDMI input
  • A dedicated in-room audio system
  • A 9’x18’ dry erase board with markers
  • A dedicated land-line polycom phone with speaker option
  • In-room dedicated Wi-fi
  • Technical support for amenities from Sandbox staff
  • A movable internet enabled 55” Interactive White Board with thumb drive & HDMI access
  • A dedicated in-room audio system
  • A 9’x18’ dry erase board with markers
  • A dedicated land-line polycom conference phone
  • In-room dedicated Wi-fi
  • Technical support for amenities from Sandbox staff
 

2 dedicated 55” wall mounted monitor with HDMI input

A dedicated in-room audio system

A 9’x18’ dry erase board with markers

A dedicated land-line polycom phone with speaker option

In-room dedicated Wi-fi

Technical support for amenities from Sandbox staff

 
  • 2 dedicated 55” wall mounted monitor with HDMI input
  • A movable internet enabled 55” Interactive White Board with thumb drive & HDMI access (all screens syncable)
  • A dedicated in-room audio system
  • A 9’x18’ dry erase board with markers
  • A dedicated land-line polycom conference phone
  • In-room dedicated Wi-fi
  • Technical support for amenities from Sandbox staff
  • Yes, there are several pre-set room configurations we offer
  • We will configure the room for you prior to your Boardroom booking when you select your set-up during the online booking process
  • Please indicate any additional needs in the note section

(Currently out of service due to COVID-19 restrictions) We have a large bistro with plenty of counter space for your catering needs 

Yes, you can have your meeting catered

We have several caterers we can suggest depending on your dietary preferences or restrictions

Caterers can set up in the bistro or in Boardroom

We ask you/caterers DO NOT bring milk & creamers / sugar / stir sticks / extra coffee cups / plastic water bottles / single use plastics / disposable cutlery / paper plates etc.

We have copious amounts of glassware, silverware, dishes, milk & creamers, sugar, water jugs as well as a filtered water dispenser at ALL times on-site

We ask you be careful & responsible with foods that are known allergens

  • Yes, Therapy & Guide dogs are welcome in the Sandbox, we ask that you let us know when you plan on bringing yours with you
  • No, pets may not be brought into the Sandbox without direct consultation with Sandbox staff
  • Maybe, if it’s a frickin’ Shark with lasers or a Liiger (make sure to consult us still)
 
  • Yes, we have automatic door openers installed in our space
  • There is an elevator as we are located on the 2nd floor
 

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